Desk Booking
Configurable desk booking management at scale without hardware lock-in
Configurable desk booking management at scale without vendor lock-in
Desk booking software that does hot-desking, group bookings, desk assignments, desk preferences, automatic desk check-in, recurring bookings and utilization reports without hardware lock-in.
Generate desk booking & usage reports
Analyze desk use by individual, team, neighborhood, floor, and building to optimize space.
Flexible desk assignment strategies
Automate or manually set desk assignments by teams, departments and neighborhoods.
Search by requirements
Search and filter desks by type, equipment, and additional assets.
Book via Outlook plugin
Enable desk booking directly through Outlook calendar.
Automatic desk check in
Implement mandatory or automatic desk check-ins to enhance data accuracy. Use a QR code or sensor for desk check in to turn desk power on, avoid ghost bookings.
Desk Booking Full Feature List
Desk Booking Administrator Features
Create bookings
Allow administrators to manually create and manage desk reservations for any user or department.
View desk bookings by date & time
Review all desk reservations filtered by specific dates and time slots for efficient occupancy planning.
View desk bookings by level
Filter and analyze desk reservations by floor or level to monitor area utilization.
Approve and reject desk bookings
Manage pending desk booking requests and enforce approval workflows based on company policy.
Manage desk rules and configuration
Configure booking parameters such as minimum notice, cancellation windows, and maximum duration.
Limit desks to user groups
Restrict desk availability to specific teams, departments, or user groups.
Add features to desks
Tag desks with attributes (e.g., standing height, dual monitors, privacy screens) for tailored reservations.
Assign users
Allocate desks to individual users for permanent or long-term assignments.
Create booking conditions
Define rules such as preventing bookings more than one week in advance or enforcing lead times.
Assign booking conditions by level
Apply booking rules at the floor or building level to ensure consistent policies across similar zones.
Desk Booking Employee Features
Book desk
Enable employees to search for and reserve available desks through the web or mobile app.
Book desk by group
Reserve a desk within a predefined group allocated for a specific team or project.
Recurring desk booking
Set up repeat reservations (daily, weekly) to secure desks for regular schedules.
Search by features
Filter available desks by attributes like monitors, window proximity, or quiet zones.
Search by map
Use an interactive floorplan to visually locate and book desks.
Book near colleagues
Find and reserve desks adjacent to selected coworkers for easy collaboration.