Room Booking
A simple, self-hosted room booking app you don't pay per room per month, you own it
A simple, self-hosted room booking app you don’t pay per room per month, you own it
Our meeting room booking software works with every calendar tool, conferencing system, occupancy sensor, AV equipment and network so that you can install it everywhere with ease.
What is it?
PlaceOS Room Booking is an installable, self-hosted room booking system. Easily book rooms, manage availability, integrate calendars, and customize the interface. It’s room booking done right. Since you host it yourself, you can customize it however you like—and you own your data completely.
Who it’s for
- Privacy-Conscious Organizations: Enterprises that require full control over data and on-premise solutions.
- Coworking Spaces: Want to reduce SaaS overhead and customize room usage policies.
- Facilities/IT Teams: Managing AV, occupancy, and hardware across shared spaces.
- SMBs: Looking for simple, predictable pricing without monthly vendor lock-in.
But we already have a room booking tool
Sure, but most existing tools come with recurring charges that never end. You shouldn’t pay tens or hundreds of dollars every month just to book rooms. Well, what if you’ve got 100 meeting rooms, even a moderate cost of $60 per room is $6,000 a month. That’s unreasonable. Besides, many room booking tools have become overly complicated and inflexible.
What PlaceOS Room Booking Has That Others Don’t:
- Self-hosted — data stays inside your infra
- Hardware agnostic (any tablet, any network)
- Unlimited usage model (fixed price vs. seat/room pricing)
- Rules engine for advanced room policies (e.g., time-of-day, advance booking, check-in requirements)
- Native calendar plugin (Google Workspace, Outlook)
- Automation options (auto check-in, ghost meeting detection)
What you get
- Full ownership — no vendor lock-in
- Deploy anywhere, with any tablet or display
- One-time payment for unlimited usage
- Complete control over configuration, branding, and rules
Features
Bookings - Search, view & book rooms
PlaceOS Room Booking is an installable, self-hosted room booking system. Easily book rooms, manage availability, integrate calendars, and customize the interface. It’s room booking done right. Since you host it yourself, you can customize it however you like—and you own your data completely.
Room Display - Display room availability on tablets
Display room availability. Use any hardware supporting full-screen kiosk mode. Use our Native iPad App.
Integrations Calendar Integration
Integrate with Google Workspace, Microsoft Azure AD and Outlook. Book a room from Outlook using our plugin.
Quick & Automatic Check-In
Check-in using the display or via occupancy conditions.
Automation - Automate the room
Automatically cancel ghost meetings with room release logic.
Configuration - Configure room rule sets
Create and configure the rules and conditions upon which meeting room bookings can be made.
Restrict rooms to between 7:00AM & 7:00PM + 10 Days in Advance
Room Booking Full Feature List
Room Booking Employee Features
Book room
Enable employees to search for and reserve available rooms through the web or mobile app.
Recurring room booking
Set up repeat reservations (daily, weekly) to secure rooms for regular schedules.
Search by features
Filter available rooms by attributes like capacity, AV equipment, or layout preferences.
Search by map
Use an interactive floorplan to visually locate and book rooms.
Room Booking Administrator Features
Create bookings
Allow administrators to create and manage room reservations for any user or department.
View room bookings by date & time
Review all room reservations filtered by specific dates and time slots for efficient scheduling.
View room bookings by level
Filter and analyze room reservations by floor or level to monitor area utilization.
Approve and reject room bookings
Manage pending room booking requests and enforce approval workflows based on company policy.
Manage room rules and configuration
Configure booking parameters such as minimum notice, cancellation windows, and maximum duration.
Limit rooms to user groups
Restrict room availability to specific teams, departments, or user groups.
Add features to rooms
Tag rooms with attributes (e.g., video conferencing, whiteboard, capacity) for tailored reservations.
Assign users
Allocate rooms to individual users or groups for permanent or long-term assignments.
Create booking conditions
Define rules such as preventing bookings more than one week in advance or enforcing lead times.
Assign booking conditions by level
Apply booking rules at the floor or building level to ensure consistent policies across zones.