Room Booking

A simple, self-hosted room booking app you don’t pay per room per month, you own it

Our meeting room booking software works with every calendar tool, conferencing system, occupancy sensor, AV equipment and network so that you can install it everywhere with ease.

What is it?

PlaceOS Room Booking is an installable, self-hosted room booking system. Easily book rooms, manage availability, integrate calendars, and customize the interface. It’s room booking done right. Since you host it yourself, you can customize it however you like—and you own your data completely.

Who it’s for

• Privacy-Conscious Organizations: Enterprises that require full control over data and on-premise solutions.
• Coworking Spaces: Want to reduce SaaS overhead and customize room usage policies.
• Facilities/IT Teams: Managing AV, occupancy, and hardware across shared spaces.
• SMBs: Looking for simple, predictable pricing without monthly vendor lock-in.

But we already have a room booking tool

Sure, but most existing tools come with recurring charges that never end. You shouldn’t pay tens or hundreds of dollars every month just to book rooms. Well, what if you’ve got 100 meeting rooms, even a moderate cost of $60 per room is $6,000 a month. That’s unreasonable. Besides, many room booking tools have become overly complicated and inflexible.

What PlaceOS Room Booking Has That Others Don’t:

• Self-hosted — data stays inside your infra
• Hardware agnostic (any tablet, any network)
• Unlimited usage model (fixed price vs. seat/room pricing)
• Rules engine for advanced room policies (e.g., time-of-day, advance booking, check-in requirements)
• Native calendar plugin (Google Workspace, Outlook)
• Automation options (auto check-in, ghost meeting detection)

What you get

• Full ownership — no vendor lock-in
• Deploy anywhere, with any tablet or display
• One-time payment for unlimited usage
• Complete control over configuration, branding, and rules

Features

Bookings - Search, view & book rooms

PlaceOS Room Booking is an installable, self-hosted room booking system. Easily book rooms, manage availability, integrate calendars, and customize the interface. It’s room booking done right. Since you host it yourself, you can customize it however you like—and you own your data completely.

Room Display - Display room availability on tablets

Display room availability. Use any hardware supporting full-screen kiosk mode. Use our Native iPad App.

Integrations Calendar Integration

Integrate with Google Workspace, Microsoft Azure AD and Outlook. Book a room from Outlook using our plugin.

Quick & Automatic Check-In

Check-in using the display or via occupancy conditions.

Automation - Automate the room

Automatically cancel ghost meetings with room release logic.

Configuration - Configure room rule sets

Create and configure the rules and conditions upon which meeting room bookings can be made.

Restrict rooms to between 7:00AM & 7:00PM + 10 Days in Advance

Simple Pricing

$500 USD

• Unlimited rooms
• Unlimited users
• Lifetime usage